Kamloops and Region Community Roundtables

PREVIOUS ROUNDTABLES
September 30 - TAKING CARE OF YOUR BOARD

 

1.         Welcome and Introductions 

2.         10 Characteristics of an Effective Board

3.         Which characteristic strikes you the most?

4.         Breakout Groups: 3 Questions

                                                a. What are your current challenges?

                                                b. What are your successes / good practices?

                                                c. Do you see any transformational opportunities?

5.         Debrief Breakout Groups

6.         What do you need?

                        a. Resources?

                        b. Workshops

7.         Next Steps

September 8 - CONSULTATION

Agenda

1.          Welcome and Introductions 

2.         How has your understanding of stakeholders changed?

3.         Consultation within the IAP2 Spectrum.

4.         Breakout Groups:

               a. Who are you consulting with and why?

               b. What techniques are you using / considering?

               c. Barriers to participation and how to address them.

5.         Debrief Breakout Groups

6.         Tips and Tricks for Different Techniques

7.          Transformational Opportunities

8.          What resources do you need?

9.          Next Steps

August 25 - UNCERTAINTY

Agenda

1.          Welcome and Introductions 

2.         Two approaches to uncertainty:

                  a. Lean into it

                  b. Create balancing certainties

3.          Organizational uncertainty

                  a. Three strategic postures: is this applicable?

4.          Breakout Groups: 3 Questions

                  a. How is uncertainty impacting your people?

                  b. How is uncertainty impacting your organization?

                  c. How are you dealing with it all?

5.          Debrief Breakout Groups

6.          A Portfolio of Actions

7.          What do you need?

8.          Next Steps

August 11 - MANAGING the VIRTUAL WORKPLACE

Agenda

1.         Welcome and Introductions 

2.         Poll: How much of your operations are “virtual?”

3.         Chat Poll: What’s your biggest challenge? 

4.         8 Remote Management Best Practices

5.         Breakout Groups: 3 Questions

                                    a. What’s missingin the shift to virtual workplaces?

                                    b. What’s currently working well?

                                    c. What are the transformational opportunities with the shift to remote work?

6.         Debrief Breakout Groups: 

7.         Remote Work Competency Model

8.         Next Steps

July 28 - BOARD ENGAGEMENT

Agenda

1. Welcome and Introductions 

2. Modes of Governance:

         Generative, Strategic, Fiduciary

3. Breakout Groups A: 3 Questions

          Why do people volunteer to serve on boards?

          What does a board member require to be engaged?

          What do EDs / staff need or want from the board?

4. Debrief Breakout Groups A

5. Breakout Groups B: 2 Questions

         What promotes DISengagement or NONengagement?

         What should we do when directors are disengaged?

6. Debrief Breakout Groups B

7. Seven Practices of Exceptional Boards

8. Next Steps

July 14 - HEALTHY and SAFE WORKPLACES

Agenda

1.  Welcome

2. Introductions

3. The hierarchy of controls

4. How confident are you in your safety plan?

5. What are your biggest challenges?

6. how are you ensuring mental health and safety?

7. A great list of risk mitigation strategies

8. How can ChangeLink help?

9. Next steps

Key Takeaways

  • There are lots of great safety measures and protocols being enacted

  • Enforcement and compliance is an ongoing issue for some organizations

  • Some organizations are still running programs virtually, while others are inviting people back in-person

  • Lots of physical adaptations (engineering controls) being made

  • Workplace mental health is extremely important

  • There is a need for guidance / resources on programming for kids and parents together

  • There is a need for guidance / resources on outdoor meetings and programming

  • There is funding in BC for modifications to facilities: HERE

June 30 - SHARING SPACE

Agenda

1.  Welcome

2. Purposes of Sharing Space

3. Introductions

4. Small Group Discussion: What are the key considerations when exploring shared space?

5. Debrief of Small Group Discussion

6. Key Questions Arising

7. Next Steps

Key Takeaways

  • A continuum of sharing space: co-location ---> cooperation ---> collaboration​

  • Several organizations are looking for new space, while several organizations have extra space

  • Many people want to explore this topic more and create meaningful partnerships in community

  • Space needed for music, rehearsal, theatre production, and arts hub, among other activities

  • There are some excellent rates and terms available currently, especially given the impacts of COVID-19

  • To share space effectively, it is good to align goals and create a partnership agreement

  • Respectful communication and sharing is necessary

  • Need shared philosophical lens and practice to collaborate and share effectively

  • Montreal's culture houses are an interesting model

  • We should look at the city's capital infrastructure plan and Official Community Plan

  • We should liaise with the City of Kamloops and developers to make our needs and aspirations known